Last week, we talked about the upcoming rollout of Microsoft OneDrive and the features of the cloud storage platform that should make your work lives a lot easier once you start using it. Some things we didn’t discuss, however, are how you get started with OneDrive in the first place and how you can access your stored files.
First thing’s first: how does OneDrive get on your computer? Easy. We put it there. There’s literally nothing you have to do. One morning, you’ll just have it (if you don’t already). So, first, let’s talk about how to get to it.
OneDrive can be accessed in a variety of ways. The easiest way on your office computer is by clicking on the OneDrive app in the Windows Start Menu (bottom left corner of your screen).
Don’t want to go digging for it all the time? Just right-click on it and select Pin to Start. A tile will appear alongside the alphabetized list. You can rearrange these app tiles and change their sizes, but they’ll always be right there for easy access. Here’s a screenshot of mine for reference:
Once you get familiar with OneDrive, you’ll see that the organizational structure looks just like the Windows File Explorer. This is intentional—you’re already used to browsing for files in this format, so OneDrive doesn’t need to be any different. I hear what you’re asking yourself right about now:
“I wonder if I can see OneDrive if I click on This PC (My Computer for us old dogs) on the desktop…” Yup. It’s there, too. And is it in your Quick Access folder next to the Start Menu icon? Of course it is. And on the office.com website that you can access from home without having to remotely access your office computer? You bet. It’s everywhere.
So, let’s do it. Click on OneDrive for the first time. You’ll
immediately receive a large shock through the mouse be prompted for your e-mail address. Enter it and click Sign In. Click through the tutorial (if there is one), then click Open my OneDrive Folder. If this step isn’t accompanied by heavenly sounds, let me know, and I’ll submit a ticket. Once your folder opens, you’re finished setting it up and ready to get to work. Here’s a tip sheet with step-by-step instructions and some screen shots.
Next, you’ll want to start moving all your files from wherever they’re currently stored to OneDrive. If it’s a shared network drive, that should be straightforward—just copy (Ctrl+C) and paste (Ctrl+V) into their new home and organize to your heart’s content. Moving files from Box is only slightly harder. Here’s another tip sheet that walks you through that process.
Alright. OK. Done? Great! Exhale. You did it! Now you can easily access your files from work or home. For extra credit, you can download the OneDrive mobile apps so you can really work from anywhere, but I won’t blame you if you don’t.
Believe it or not, there’s still more to the OneDrive story. Next week, in an unprecedented Part 3, we’ll talk about how you can share your files with other users and control who can access them. And remember—all the above only applies once we’ve installed OneDrive on your computer. Look for it soon!
Thanks for all you do!